Hollister Prep School

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Admissions

Are you interested in the possibility of a Navigator education for your student?   
 
Click HERE to fill out the Intent to Enroll Form to put your child on the waitlist for Hollister Prep School.  
 
Copies of current immunization records will be required for all entering students. Incoming kinder students must be 5 by September. 1. Incoming kinder students must have up-to-date immunization records by June 1. 
 
HPS admission is based on a lottery. Information for the 2020-21 lottery is below:
Date & time:  April 2020, date TBD
Kinder Lottery: 10am
Grades 1-8 Lottery: 10:30am
Location:  Hollister Prep School, Room TBD
 
Parents do not have to be present for the lottery.
 
Deadline to apply for the 2019/20 Kinder lottery is March 31, 2020.
 
To sign up for a Spring 2020 school tour, please register here: 
Enrollment Priority

In the event the Charter School receives applications exceeding the maximum cap prior to the close of the admissions deadline, it shall determine which students shall enroll in the following manner:

In the event the Charter School receives applications exceeding the maximum cap prior to the close of the admissions deadline, it shall determine which students shall enroll in the following manner:

Sibling Preference

All siblings of students enrolled at and attending the Charter School at the time of the lottery shall be admitted, prior to the lottery.

 

Staff Children Preference

All staff children (not to exceed greater than 5%) shall be admitted, prior to the lottery.

 

FRL Preference

Applicants whose parents/guardians provide written verification they are eligible for Free and Reduced Lunch under that program guidelines shall be designated Free and Reduced Eligible.

 

RO Hardin Attendance Boundary Preference

Students who reside in the attendance area of RO Hardin elementary school shall be designated RO Hardin Attendance Boundary Eligible.

 

In District Preference

Applicants whose address fall in the local schools district boundaries, shall be designated In District Eligible.

 

All Other Applicants Preference

All other applicants will be designated All Other Eligible.

 

The Charter School shall employ the following lottery procedure to determine admission to the school in the event that the number of applicants exceeds the number of available slots:

Draw Order

1. Free and Reduced Eligible

2. Students who reside in the attendance area of RO Hardin elementary school

3. District Resident

4. All other applicants

 

Wait List

In the event that there are applicants remaining after the conduct of the lottery, those applicants not admitted to the school shall be placed on the waitlist in the order their names were drawn. To the extent that openings occur at the Charter School during the school year for which the lottery is conducted, applicants shall be offered admission in the order in which they appear on the waitlist. At no point will the waitlist carry over from year to year.

How to apply for the waitlist and the lottery

Waitlist and Lottery Instructions:

    1. Click on the SchoolMint logo located on the Resources tab under the Admissions tab of www.hollisterprep.org or go directly to https://navigator.schoolmint.net  
      1. SchoolMint is a self-serve website that manages the Enrollment Lottery and the Waiting List that is created post- lottery. Registered SchoolMint users can log into their account  24 hours a day, 7 days a week to check their student's status.
  • ALREADY HAVE A SchoolMInt  ACCOUNT?
      1. If you already have a SchoolMInt account from any school, you DO NOT need to create a new account. Just log into your account, click on your viewing information on the top left-hand side of the screen, select “Add School Organization” select state, and Navigator Schools then select  ADD.
      2. Then skip to #3) 
      3. i) below.
  • NEW to SCHOOLMINT REGISTRATION:
      1. To register an account for the first time in SchoolMint, go to  https://navigator.schoolmint.net, then click the signup button, then select LET’S DO THIS.
      2. Create a SchoolMint Parent/Guardian Account by entering your parent/guardian contact information on this screen – DO NOT ENTER YOUR STUDENT’S INFORMATION. The information you enter on this screen is the only information we have to contact the parent/guardian if your student is selected, please double check for accuracy and keep it up to date throughout the entire school year. Select SUBMIT.
      3. Select START AN APPLICATION, then enter the appropriate lottery information for the school year you are interested in:
        1. School Name: Select Gilroy Prep School K-8 (please note multiple schools use the SchoolMint system), then select SUBMIT.
        2. Lottery Name: Select the appropriate grade & school year lottery. (Note: OUT OF DISTRICT RESIDENTS MUST APPLY VIA THE OUT OF DISTRICT LOTTERY GRADE LEVEL LOTTERIES, you must reside in the RO Hardin Boundary and the Hollister School Unified District the day of the lottery, April 11, 2020, to apply for the RO Hardin and In District lottery – proof of residency will be required if you are offered a spot). Then select SUBMIT.
          1. Proof of Residency Requirements for Hollister Prep Schools; verification of parent/legal guardian address by two of the following documents at the time of enrollment:
            1. property tax receipt or proof of homestead exemption (Primary source of verification);
            2. current electric bill;
            3. contract for purchase of home;
            4. warranty deed; or
            5. lease agreement
  • VERY IMPORTANT INFORMATION WITH REGARDS TO STUDENT ADDRESS OF RESIDENCY AND GRADE LEVEL – see screenshot below:

        1. If you select the wrong grade or In District vs. Out of the District lottery and do not correct it, your student will be processed in the grade level/county lottery you selected incorrectly. If you are subsequently offered a spot in an incorrect lottery your spot will be forfeited, and your student will then be moved to the bottom of the waiting list of the correct lottery that your student should have applied for. Hollister Prep School is not responsible for parent/guardian errors in the application process. Please double-check your applications for accuracy by viewing the applications in SchoolMint. Proof of residency and/or preference documentation will be required for enrollment of all student
    1. If you have multiple children, please continue to add them using the ADD ANOTHER STUDENT  button located on the right- hand side of the screen. Please note, only siblings should be linked on SchoolMInt accounts. Do not add any other relatives (grandchildren, cousins, friends, etc.) to your SchoolMint account, only Parents/Guardians can represent their child in the lottery process. (See FAQ below for any questions).
    2. You will be sent an automated email directly from the SchoolMint system with a confirmation of what lottery or waitlist you have applied for. If you do not receive an automated confirmation email within a few minutes of adding your student to a lottery, please check your SPAM folder and see step #6 below.

  1. Once you have created a ShoolMint Parent Account you will be able to:
    1. Monitor your student’s application or waitlist status 24 hours a day, 7 days a week.
    2. Edit your account (update e-mail address and/or phone number, etc.) – It is the parent/guardian’s responsibility to keep this information up to date, this is the only way we have to contact you if your child is offered a spot.
    3. Add your student to additional waiting lists or lotteries
    4. Remove your student from the lottery if you change your mind
    5. Accept or decline if your student is selected
  2. Please remember to update your e-mail address and phone number in SchoolMint if it changes at any time during the entire year of the applicant process. 
Please enter noreply+navigator@schoolmintemails.com to your Contacts to ensure that all e-mails from Schoolmint are not marked as spam.

LOTTERY & ENROLLMENT FAQ

How does the Lottery work?

When the Lottery is run on April 11, 2020, at 10:00 AM, the lottery is run by grade level starting with 8th grade and finishing with Kinder. Applicants are randomly sorted in each grade level, in order of preference, starting with sibling preference, staff children, free and reduced lunch, in-district and all other preference. All preferences are validated via proof of documentation by the Lottery Coordinator.


Example: If there are 200 applicants for Kindergarten and there are only 60 available slots, Schoolmint will randomly sort all 200 student names and the first 60 by preference will be offered a seat. The remaining 140 students will make up the waiting list, in the order in which they were randomly sorted by preference.

Who has to apply for the 2020/2021 Lottery? (If you have an incoming sibling or employee kinder they will need to be placed in a lottery as well)

    1. Siblings of students currently attending Hollister prep (K-8 grade)
    2. Children of all staff 
    3. Children currently on the waitlist (Everyone needs to re-apply each year)
    4. Anyone that would like their child to attend Hollister Prep School

RO Hardin Attendance Boundary Preference

Students who reside in the boundary area of RO Hardin Elementary School.

What is FRL (Free and Reduced Lunch) preference?

National School Lunch Program and/or School Breakfast Program by offering nutritious meals every school day. Students who buy lunch and breakfast may be eligible to receive meals free of charge or at the reduced-price rate for lunch and for breakfast. All families are welcome to apply.

How to Qualify for FRL?

    1. Your children may qualify for free or reduced-price meals if your household income falls at or below the federal Income Eligibility Guidelines below. 

https://www.govinfo.gov/content/pkg/FR-2019-03-20/pdf/2019-05183.pdf

    1. Please provide documents supporting your eligibility to the school office before April 8th, 2020.
      1. Paycheck stub
      2. W-2
      3. WIC PARTICIPANTS -Households that receive Special Supplemental Nutrition Program for Women, Infants, and Children (WIC) benefits, may be eligible for free or reduced-price meals by completing an application. 
      4. HOMELESS, MIGRANT, RUNAWAY, AND HEAD START Children who meet the definition of homeless, migrant, or runaway, and children participating in their school’s Head Start program are eligible for free meals. 
      5. FOSTER CHILD The legal responsibility must be through a foster care agency or court to qualify for free meals. 

What happens if documents for FRL preference are not provided by April 8th, 2020?

 You will not be eligible for the FRL preference and it will be removed from your child’s profile in our SchoolMint system.

How many openings are there in each grade? How is the number of openings determined?

For 1st through 8th-grade openings, the number of available seats is determined by current K through 7th-grade families who have completed an Intent to Re-Enroll to Hollister Prep Form for the 2020-2021 school year. This commitment occurs in September and normally all parents notify us that their student will return in the upcoming year.


The number of applicants and available openings in each grade that will be offered on the day of the 20-21 lottery.

  1. Due to our low attrition rate of current students, there are normally none or very few spots the day of the lottery for 2nd – 8th grades.
  2. For Kindergarten, our enrollment capacity is two homeroom classes with 30 students per class – allowing approximately 60 openings for Kindergarten each year.

What happens if all current K-7 students commit to remaining at Hollister Prep School and there are no openings in 1st through 8th grades at the time of the lottery?

The lottery will still be held; however, the applicant names that are randomly sorted in each grade will create the waiting list, based on preference. PLEASE NOTE: The summer months can be extremely active with all grades waiting lists, so please do not be discouraged if there are only a few or no openings at the time of the lottery in grades 2nd – 8th. You can monitor your student’s progression on the waiting list via the SchoolMint website 24 hours a day, 7 days a week.

I live in ANOTHER city other than Hollister. Can my student still attend Hollister Prep School if selected?

Yes, your student can still attend Hollister Prep School.

I applied last year for the lottery. Do I need to apply again?

Yes, you must apply EVERY SCHOOL YEAR for the specific grade that your student will be in. The school year is notated in the title of each lottery. Every lottery/waiting list only is applicable to the specific school year you applied for.


For example, if you applied for the 5th Grade 2019-20 School Year Lottery, you would need to log into your SchoolMint account and apply for the 6th Grade 2020-21 School Year Lottery for your child.

How can I verify/check on my applications/results for the lottery or position on the waitlist?

You can check your student’s status 24 hours a day, 7 days a week by logging into your SchoolMint parent account. Login to your SchoolMint account by the link on the Admissions tab of www.hollisterprep.org or go directly to https://navigator.schoolmint.net .Once logged on, go to your STUDENT DASHBOARD your student’s name will be on the screen, you will be able to see your student name, the school which you applied to, grade, the school year you applied for, Last updated, status, action.

I applied on the first day the enrollment lottery applications were available. Does that make a difference in the lottery?

No, it makes no difference when you apply during the application period. The day of the lottery, SchoolMint randomly sorts all applicants from August 14, 2019, through March 31, 2020 (before the lottery is run) in each grade The list of applicants pre-lottery are listed in timestamp order, but that list is sorted randomly by the system when the lottery is run.

May I add a cousin, grandchild, or friend as a sibling under my Parent/Guardian SchoolMint account?

No, all children attached to the Parent/Guardian account in SchoolMint must be the child of the Parent/Guardian who created the account. All children attached to the Parent/Guardian SchoolMint account must be siblings. If you have relatives or friends who are interested in Hollister Prep School, their parent/guardian must be the one representing their child in the lottery process. If a non-sibling is offered and accepts a spot due to sibling misrepresentation in the SchoolMint account, it will be discovered during the school registration paperwork processes when the parents/guardians do not match. The spot offered to the non-sibling will be forfeited and offered to the next student on the waiting list. 

How will I be notified where my student ends up in the Lottery process?

    1. The SchoolMint system sends each applicant an official e-mail notification with lottery results, this automated email should be delivered to your inbox within a few hours of the lottery being run. This system generated an email from the SchoolMint system and can take several hours due to the fact that we normally have several hundred applicants across the K-8 school.
    2. You can log into your SchoolMint account 24 hours a day 7 days a week to monitor your current status. You may also log in to your Schoolmint account shortly after the lottery process is complete on Saturday, April 11, 2020.

How will I confirm or decline the enrollment spot if one is offered to me?

  1. When you receive your official notice from SchoolMint, please open the e-mail and follow the instructions to confirm or decline the official offer. We strongly recommend that you enter noreply+navigator@schoolmintemails.com into your Contacts to prevent the e-mail from being filed as spam. It is the responsibility of the parent/guardian to check your junk/spam folders for notifications from SchoolMint and your SchoolMint Parent account for the current status of your student on a regular basis.
  2. You can log into your SchoolMint account and view the status of any offers and confirm or decline the official offer.
  3. The office will be making phone calls the Monday after the lottery to everyone who got offered a spot. At this point, you can also accept or decline.

My student was selected in the initial lottery ran on Saturday, April 11, 2020. What is the next step?

  1. After the initial lottery has been run, you will have 24 hours in which to “confirm” (accept) or “decline.” These 24 hours do not include weekends and holidays.
  2. For spots offered the day of the lottery, parents will have until 4 pm on Tuesday, April 14, 2020, to accept the open position.
  3. If you do nothing by the deadline, the offer is rescinded and your student’s name will be automatically removed from the waiting list.
  4. If you accept the offer, you will get a confirmation of your acceptance from the Schoolmint system. Information regarding registration paperwork deadlines and any documentation needed to officially enroll at Hollister Prep School will come in the email. Please contact the office if you have any questions
  5. If you decline the offer, the next student on the waiting list will immediately be offered the spot via the SchoolMint system.

What is the time frame to confirm or decline a spot when it is offered to me?

You have 24 hours from when a spot is offered to accept, this time frames do not include weekends and holidays.

Why do you give such little time for the families to decide?

We work very hard to afford families opportunities to learn about Navigator Schools. We have had a very long waitlist every year, and we feel that it is respectful to the families on the waitlist for us to ask families to decide whether they want to accept the seat or no. We give families up to 24 hours from being contacted via phone or voice message to accept the seat and up to 5 business days from accepting the seat to turn in all required information.

What happens if there are not enough openings for enrollment preferred applicants defined in the charter?

The applicants (enrollment preferred and all others) are randomly ordered in the lottery, with the enrollment preferred students randomly sorted at the top of the list. If there are not enough openings in specific grades, the waiting list will be made up of applicants (preferred and all others) in the order of their random selection in the lottery.

When can I tour the school and/or have my student shadow?

Gilroy Prep offers tours in February and/or March. Check the admissions section of the website for tour sign-ups and dates. They are usually posted at the end of December. Tours are usually in the morning.

Can I attend the lottery?

Hollister Prep uses Schoolmint, a web-based system, and the running of the lottery is completed within a few minutes per grade. Your attendance at the lottery has no impact on the results.


If you do wish to attend, the Lottery will be located in the AR Lab at Hollister Prep and will run nine lotteries (K-8) on a laptop. The doors will be opened at 9:45 AM for the lottery; please do not arrive at our campus prior to 9:30 AM. No tours of the school will be available at this time. Once the lottery for all grades is run the school will be closed for the day. The results of the Lottery will be available by logging on to your SchoolMint parent account shortly after the lottery process is complete on April 11, 2020.

What if I decline and then change my mind?

Unfortunately, once you decline the offer, the next student on the waiting list is immediately offered the spot via the SchoolMint system. You can re-apply again for Hollister Prep, but your student’s name will be added to the end of the waiting list, based on their preference.

What if I want to confirm attendance but don’t do it within the time frame defined in the offer email?

You forfeit your slot if you do not respond within the time frame outlined in your email. There are no exceptions to the deadline. Once the defined timeframe has passed, the slot is offered to the next student on the waitlist via the SchoolMint process.

How long are the waitlists valid?

Waitlists for each school year are used up through the end of each school year. For example, I ended up in waitlist position #1 on the day of the 2019-20 enrollment lottery. This means that the specific grade is at full enrollment and I am waiting for a student to withdraw from that grade at some point in the 19-20 school year. As soon as a student withdraws (whether it is the summer, first day of school or midway through the 19-20 school year up through the last day of school) the vacancy will be filled by the 19-20 waitlist for that grade.

Can I apply for the waitlist after the lottery? Will my preference still be taken into account?

You may apply for the waitlist for the current school year after the lottery, your student will be placed on the waitlist on a first-come, first-serve basis.

What happens if one of my children gets offered a spot at HPS, will my other child be moved based on his new preference?

If one of your children gets a spot at HPS, your other children will not move up on the waitlist based on their new preference. They will stay at the same place for the current school year. When you apply for the next year’s lottery you would select sibling preference and your child will have their sibling preference for the next school year lottery. 

How am I notified if there is an opening that comes up?

SchoolMint will automatically generate an e-mail to notify you of an offer of an open position at the school. Parents have a set window outlined in the email in which to confirm or decline attendance. Hollister Prep office staff will also call to let you know there is an opening for your child.

I registered for the Hollister Prep Lottery via SchoolMint, but I’ve changed my mind and do not want my students to be entered in the lottery. What should I do?

Please log in to your SchoolMint account and make any updates (canceling account, removing a student from the lottery, etc.) before March 31st.

You may also contact our staff at hps_admissions@navigatorschools.org to request removal (requests must be sent in writing and not via phone calls).

My e-mail address has changed and I need to revise it so that I receive e-mail notices from you. What do I do?

You must update your e-mail address and phone number by logging into your SchoolMint account and making the change(s).

May I enter my child more than once in the Enrollment Lottery?

No. If it is discovered that a parent/guardian has entered a child’s name multiple times using different e-mail addresses, reversed the child’s first and last names, or any other misrepresentation in an attempt to get multiple spots in the lottery, the application will be considered null and void, and the child will be removed from the lottery. There are quality checks in place prior to the lottery that will discover multiple entries.

Can I put my child in the lottery for All of your schools?

 You can place your child in the lottery for all of our schools. However, if you get accepted to one of our schools you will not be able to transfer to another one of our schools. You will need to apply for the school's waitlist.

If my child goes to another charter school anywhere in California, can they automatically transfer to HPS?

 You will need to apply for the lottery or the waitlist. Your child will not be automatically transferred to our school

Additional questions?

If you have additional questions regarding the lottery, waitlist, or enrollment please contact hps_admissions@navigatorschools.orgor Alex Mijares at 831-217-4896