In the event the Charter School receives applications exceeding the maximum cap prior to the close of the admissions deadline, it shall determine which students shall enroll in the following manner:
In the event the Charter School receives applications exceeding the maximum cap prior to the close of the admissions deadline, it shall determine which students shall enroll in the following manner:
Sibling Preference
All siblings of students enrolled at and attending the Charter School at the time of the lottery shall be admitted, prior to the lottery.
Staff Children Preference
All staff children (not to exceed greater than 5%) shall be admitted, prior to the lottery.
FRL Preference
Applicants whose parents/guardians provide written verification they are eligible for Free and Reduced Lunch under that program guidelines shall be designated Free and Reduced Eligible.
RO Hardin Attendance Boundary Preference
Students who reside in the attendance area of RO Hardin elementary school shall be designated RO Hardin Attendance Boundary Eligible.
In District Preference
Applicants whose address fall in the local schools district boundaries, shall be designated In District Eligible.
All Other Applicants Preference
All other applicants will be designated All Other Eligible.
The Charter School shall employ the following lottery procedure to determine admission to the school in the event that the number of applicants exceeds the number of available slots:
Draw Order
1. Free and Reduced Eligible
2. Students who reside in the attendance area of RO Hardin elementary school
3. District Resident
4. All other applicants
Wait List
In the event that there are applicants remaining after the conduct of the lottery, those applicants not admitted to the school shall be placed on the waitlist in the order their names were drawn. To the extent that openings occur at the Charter School during the school year for which the lottery is conducted, applicants shall be offered admission in the order in which they appear on the waitlist. At no point will the waitlist carry over from year to year.
Waitlist and Lottery Instructions:
How does the Lottery work?
When the Lottery is run on April 11, 2020, at 10:00 AM, the lottery is run by grade level starting with 8th grade and finishing with Kinder. Applicants are randomly sorted in each grade level, in order of preference, starting with sibling preference, staff children, free and reduced lunch, in-district and all other preference. All preferences are validated via proof of documentation by the Lottery Coordinator.
Who has to apply for the 2020/2021 Lottery? (If you have an incoming sibling or employee kinder they will need to be placed in a lottery as well)
RO Hardin Attendance Boundary Preference
Students who reside in the boundary area of RO Hardin Elementary School.
What is FRL (Free and Reduced Lunch) preference?
National School Lunch Program and/or School Breakfast Program by offering nutritious meals every school day. Students who buy lunch and breakfast may be eligible to receive meals free of charge or at the reduced-price rate for lunch and for breakfast. All families are welcome to apply.
How to Qualify for FRL?
https://www.govinfo.gov/content/pkg/FR-2019-03-20/pdf/2019-05183.pdf
What happens if documents for FRL preference are not provided by April 8th, 2020?
How many openings are there in each grade? How is the number of openings determined?
For 1st through 8th-grade openings, the number of available seats is determined by current K through 7th-grade families who have completed an Intent to Re-Enroll to Hollister Prep Form for the 2020-2021 school year. This commitment occurs in September and normally all parents notify us that their student will return in the upcoming year.
The number of applicants and available openings in each grade that will be offered on the day of the 20-21 lottery.
What happens if all current K-7 students commit to remaining at Hollister Prep School and there are no openings in 1st through 8th grades at the time of the lottery?
I live in ANOTHER city other than Hollister. Can my student still attend Hollister Prep School if selected?
Yes, your student can still attend Hollister Prep School.
I applied last year for the lottery. Do I need to apply again?
Yes, you must apply EVERY SCHOOL YEAR for the specific grade that your student will be in. The school year is notated in the title of each lottery. Every lottery/waiting list only is applicable to the specific school year you applied for.
For example, if you applied for the 5th Grade 2019-20 School Year Lottery, you would need to log into your SchoolMint account and apply for the 6th Grade 2020-21 School Year Lottery for your child.
How can I verify/check on my applications/results for the lottery or position on the waitlist?
I applied on the first day the enrollment lottery applications were available. Does that make a difference in the lottery?
May I add a cousin, grandchild, or friend as a sibling under my Parent/Guardian SchoolMint account?
No, all children attached to the Parent/Guardian account in SchoolMint must be the child of the Parent/Guardian who created the account. All children attached to the Parent/Guardian SchoolMint account must be siblings. If you have relatives or friends who are interested in Hollister Prep School, their parent/guardian must be the one representing their child in the lottery process. If a non-sibling is offered and accepts a spot due to sibling misrepresentation in the SchoolMint account, it will be discovered during the school registration paperwork processes when the parents/guardians do not match. The spot offered to the non-sibling will be forfeited and offered to the next student on the waiting list.
How will I be notified where my student ends up in the Lottery process?
How will I confirm or decline the enrollment spot if one is offered to me?
My student was selected in the initial lottery ran on Saturday, April 11, 2020. What is the next step?
What is the time frame to confirm or decline a spot when it is offered to me?
Why do you give such little time for the families to decide?
What happens if there are not enough openings for enrollment preferred applicants defined in the charter?
The applicants (enrollment preferred and all others) are randomly ordered in the lottery, with the enrollment preferred students randomly sorted at the top of the list. If there are not enough openings in specific grades, the waiting list will be made up of applicants (preferred and all others) in the order of their random selection in the lottery.
When can I tour the school and/or have my student shadow?
Can I attend the lottery?
Hollister Prep uses Schoolmint, a web-based system, and the running of the lottery is completed within a few minutes per grade. Your attendance at the lottery has no impact on the results.
If you do wish to attend, the Lottery will be located in the AR Lab at Hollister Prep and will run nine lotteries (K-8) on a laptop. The doors will be opened at 9:45 AM for the lottery; please do not arrive at our campus prior to 9:30 AM. No tours of the school will be available at this time. Once the lottery for all grades is run the school will be closed for the day. The results of the Lottery will be available by logging on to your SchoolMint parent account shortly after the lottery process is complete on April 11, 2020.
What if I decline and then change my mind?
Unfortunately, once you decline the offer, the next student on the waiting list is immediately offered the spot via the SchoolMint system. You can re-apply again for Hollister Prep, but your student’s name will be added to the end of the waiting list, based on their preference.
What if I want to confirm attendance but don’t do it within the time frame defined in the offer email?
You forfeit your slot if you do not respond within the time frame outlined in your email. There are no exceptions to the deadline. Once the defined timeframe has passed, the slot is offered to the next student on the waitlist via the SchoolMint process.
How long are the waitlists valid?
Waitlists for each school year are used up through the end of each school year. For example, I ended up in waitlist position #1 on the day of the 2019-20 enrollment lottery. This means that the specific grade is at full enrollment and I am waiting for a student to withdraw from that grade at some point in the 19-20 school year. As soon as a student withdraws (whether it is the summer, first day of school or midway through the 19-20 school year up through the last day of school) the vacancy will be filled by the 19-20 waitlist for that grade.
Can I apply for the waitlist after the lottery? Will my preference still be taken into account?
What happens if one of my children gets offered a spot at HPS, will my other child be moved based on his new preference?
If one of your children gets a spot at HPS, your other children will not move up on the waitlist based on their new preference. They will stay at the same place for the current school year. When you apply for the next year’s lottery you would select sibling preference and your child will have their sibling preference for the next school year lottery.
How am I notified if there is an opening that comes up?
SchoolMint will automatically generate an e-mail to notify you of an offer of an open position at the school. Parents have a set window outlined in the email in which to confirm or decline attendance. Hollister Prep office staff will also call to let you know there is an opening for your child.
I registered for the Hollister Prep Lottery via SchoolMint, but I’ve changed my mind and do not want my students to be entered in the lottery. What should I do?
Please log in to your SchoolMint account and make any updates (canceling account, removing a student from the lottery, etc.) before March 31st.
You may also contact our staff at hps_admissions@navigatorschools.org to request removal (requests must be sent in writing and not via phone calls).
My e-mail address has changed and I need to revise it so that I receive e-mail notices from you. What do I do?
You must update your e-mail address and phone number by logging into your SchoolMint account and making the change(s).
May I enter my child more than once in the Enrollment Lottery?
Can I put my child in the lottery for All of your schools?
If my child goes to another charter school anywhere in California, can they automatically transfer to HPS?
Additional questions?